In order to share content accross organizations and communities, we have included a new concept in Liferay 6.0: the global scope.
The Global Scope is a place for data that is common to all organization, communities and users of the portal. It does not have associated pages and can only be accessed from the control panel.
We have detected the most common use cases for the Global Repository, and this is an example of the most usual use cases:
1 - Shared Web Content templates and structures
After creating a template or a structure in the global scope you can select them in all the other scopes (organizations and communities) of your company.
To achieve this you just have to click on "advanced search" in the popup that appears when you select a template or a structure and select "Global" in the "My Places" dropdown menu.
2 - Shared contents of any type for the Asset Publisher
You can configure the asset publisher so that it shows assets from the global scope. This way you can publish any of the supported asset types including the following:
- web content
- blog entries
- wiki pages
- calendar events
3 - Common asset categories
Any categories vocabulary will be shown as an option when a user is selecting a category for all asset types in all organizations and communities.
For the moment the Global content repository can only be administered by users with the "Administrator" role.
We are thinking in new ways of sharing content through organizations and communities, and we are looking forward to hearing from you.
If you have any suggestions, post them in the suggestions forums
[Note: I have created a wiki page with this content so that we can all improve it]