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Using Social Office


This wiki is intended to help you understand a little bit more about Liferay Social Office and what it can do for you. As you know, Liferay Social Office is a social collaboration solution for the enterprise. From the start, the goal of Social Office was to allow people to collaborate effectively and efficiently. Beginning with the installation, and continuing on into the product itself, Social Office is very user friendly. To use it you do not need to be very tech savvy and is quite easy to install.

My Home#

This is the user's homepage. The left side of the page lists the communities or sites the user belongs to as well as a button to add sites if you are the admin. The right side of the page has three view activity options, My sites, My Friends and Me. My sites lists all the recent activities for the sites that you belong to. My friends lists the recent activities for your friends and Me lists all of your (the logged in user's) activities.

Creating Communities#

Once logged in you want to start by creating communities. These are essentially mini-sites that are used to collaborate on. You can create sites for any grouping of people who want to collaborate together including but not limited to, specific departments within a business (e.g., marketing, sales, or pr), groups of co-workers across departments (e.g., those who are organizing the company-wide summer bbq), and specific projects (e.g., Product Alpha, Beta, or Delta) that will also have members from many departments within a company collaborating on it. Once a community is created you can start adding content to that site. Click on the My Sites button on the top right to navigate to the sites you belong to. Once you've navigated to a site you are presented with a set of pre-defined pages for that site. The advantage to this is not having to spend time populating your site with pages and collaboration portlets or worrying about layout. You can just set it up and go, literally the ability to start working as soon as you sign on. Once there is no more need for a particular site, (e.g., The summer bbq is over) the admin can just delete the site and create a new one for the next collaborative need. You can see from this screen shot that three communities or sites were created, one for marketing, one for events and one for a project named Alpha.

Descriptions of the pre-defined pages#


This is the home page of the marketing community we created. It is here that you can see all of the latest activities of users within this community. If you need to know what people are doing this is where you would go to see an aggregated list of all their activities.


The Calendar page allows you to see all of the events, appointments, meetings, and such that are associated with that particular community. As admin you can automatically add and edit events in the calendar.


The Documents page is where the document library is located.


The Forums page is where you can find that site's message board. A list of quick links is displayed on the left side of the page. This allows you to quickly navigate right to the content you want to see. As with the documents, blog, and wiki pages, a section with related content is on the right side of the page. This automatically brings up all content that is tagged with the same tag as the content you are currently viewing.


Once on the Blog page, you can navigate through all the blogs created by users within this site. For easy access, a list of recent entries is on the lefthand side of the page.


The Wiki page is the perfect place to create documentation or post information for your community. It too has a list of quick links on the left hand side and related content on the right.


The Members page lists all the members of that particular community on the left. You can click a specific person to see more information on him or her.


The number of online friends shows up in the bottom right corner of the screen. Click it to pull up a list of those friends and click on a specific person to open a chat box with that friend.

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Commenti Autore Data
I was hoping SO would come with Control Panel... Johan de Lange 13 marzo 2009 3.47
Hi Johan, the Control Panel will be available... Bryan Cheung 18 giugno 2009 2.16
Bryan: i looked around and could not find a... biju philip mani 29 novembre 2009 6.52
To remove the openid option in the sign-in... Vinod V Pisces 7 gennaio 2010 21.13
Hi Bryan, Is Omni Admin the user with... Dilip Thomas Ittyera 21 dicembre 2009 3.17
Yes, I think Bryan meant the same. If you login... Vinod V Pisces 7 gennaio 2010 21.14
Nice summary and quick user guide. I would... Goran Stevanovic 29 agosto 2009 14.46
Hi, Nice document. Is there any solution for... Jedi Lord xx 17 novembre 2009 5.07
I found the solution for this at... SOO KIM 18 maggio 2010 11.15

I was hoping SO would come with Control Panel active as we intended using it internal to our company as our Intranet portal, and we were familiar with the SE Control Panel which we currently use for client portals. Is there any way of activating CP on the SO version of the Standard Edition or is this simply not included? The current SO starting point presented to administrators and users after installation is so different from the SE version that we face some uphill in convincing them that it is the same platform (keeping in mind that we are very new users for both versions).
Inviato il 13/03/09 3.47.
Hi Johan, the Control Panel will be available for the omni-admin of Social Office but it's hidden for the regular users.
Inviato il 18/06/09 2.16 in risposta a Johan de Lange.
Nice summary and quick user guide.

I would like to have all my community members be able to edit the calendar for example and add events. What is the best way to do this, other than making everybody an Administrator emoticon I was trying to set a specific role when associating a user to the community (like Community Owner) but did not find a way to do it. By default, all users assigned to the community get the community member role.

Inviato il 29/08/09 14.46.

Nice document. Is there any solution for socialOffice Broken CSS problem ? It is still buggy
Inviato il 17/11/09 5.07 in risposta a Goran Stevanovic.
Bryan: i looked around and could not find a place to post this question:
i have installed SO1.5b and am very very happy with what i see. how do i modify the sign in page (/guest/login) and add a small message there and also remove the openid option since i am using ldap
if i posted in the wrong place, please redirect me to the correct space
Inviato il 29/11/09 6.52 in risposta a Bryan Cheung.
Hi Bryan,

Is Omni Admin the user with credentials Admin Admin?

Inviato il 21/12/09 3.17 in risposta a Bryan Cheung.
To remove the openid option in the sign-in page, you would need to login as the admiin, access the control panel > Settings > Authentication > OpenID tab and then clear the checkbox for OpenID that is selected by default. Hope that helps
Inviato il 07/01/10 21.13 in risposta a biju philip mani.
Yes, I think Bryan meant the same. If you login with the admin/admin credentials, you certainly can access the control panel
Inviato il 07/01/10 21.14 in risposta a Dilip T I.
I found the solution for this at https://www.liferay.com/community/forums/-/message_boards/message/4143422

Add the following two lines in TOMCAT/webapps/ROOT/WEB-INF/classes/portal-ext.properties

Inviato il 18/05/10 11.15 in risposta a bahadir Lord xx.