Documents rights management

[David Bougearel, modificado hace 6 años.]

Hi,

By using Liferay 6.2, what are the best options for us to manage the document rights ?
From the UI, only the roles are used to filter permissions, is there a way to add filters like user groups, users, organisations ?

Thanks for your help.

Best regards,
David.

[David H Nebinger, modificado hace 6 años.]

No, Liferay uses a lot of role based access across the board.

You grant permissions to roles, but then you can assign the roles to users, groups and organizations.

This is actually in the end a lot easier than trying to keep all of the individual assignments straight.








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[Christoph Rabel, modificado hace 6 años.]

Roles are the glue that connects users and permissions.

You specify in a role which rights it should grant. e.g. Add file to document library. Then you add groups and users to roles. Those users are than granted those rights. Regular roles usually grant the permissions for all sites, site roles grant those roles only for selected sites.

You can read more details here:
https://dev.liferay.com/discover/portal/-/knowledge_base/6-2/roles-and-permissions

That said, some tipps:
Don't try to manage permissions on a "per file" basis. Manage them on folders or by putting them in sites. Folders enforce minimal access rights. If users don't have access to a folder, they cannot see any files in those folders.